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Travel Information



Any foreign visitor who wishes to enter Japan must have a passport, which will remain valid during the period of their stay. For short-term stays, Japan has taken measures concerning the Visa Exemption Arrangements with 67 countries and regions. Nationals and citizens in the countries and regions shown below are not required to obtain a visa to enter Japan when they travel as a tourist, for commerce, conferences, visiting relatives/ acquaintances, etc. Please check the Ministry of Foreign Affairs of Japan website if you need standard visas or visas other than those for short stay programs.

How to get to the venue

The venue, Keio Plaza Hotel Tokyo, is located just outside Tochomae Station (Oedo line) or only a 5-minute walk from Shinjuku Station (JR and other lines) and the most popular shopping and entertainment spots. Shinjuku Station is one of the world’s busiest railway stations, which has 340 million passengers a day. This big terminal station is served by five railway companies and  12 lines. There is also a big bus terminal 'Basta Shinjuku', which serves long-distance highway buses. Shinjuku is a hub terminal to transfer to the other domestic destinations.

Welcome desks at the airports and conference venue

Welcome desks will be placed at the airports and conference venue (Keio Plaza Hotel). The welcome desk at the airports will be a one-stop information counter for international delegates arriving in Tokyo. Staffs at the conference venue will provide city information and accept registration for complimentary half-day city tours and cultural programs.

Airport desks

Dates: Feb 21 (Wed) and Feb 22 (Thu) 8:00-20:00*

  • Haneda International Airport, 2F Arrival Lobby, Meeting Service Counter
  • Narita Airport Terminal 1, 1F International Arrival Lobby, near Central Exit
  • Narita Airport Terminal 2, 1F International Arrival Lobby, near Central Exit

Conference venue desk ("Tokyo City Information Desk")

  • Feb 22 (Thu) 14:30 -19:30* in the Ohgi lobby
  • Feb 23 (Fri) 8:00-17:00* in the Hana lobby
  • Feb 24 (Sat) 8:00-17:00* in the Hana lobby
  • Feb 25 (Sun) 9:00 -12:00* in the Hana lobby

Location: Keio Plaza Hotel 
*The dates and hours are tentative and subject to change.

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Click here for a detailed map showing the route from Shinjuku Station to the Keio Plaza Hotel. 

By train

From Haneda Airport, take the Keikyu line to Shinagawa Station and change trains to the JR Yamanote line that goes in the direction of Shibuya. Or, take the Tokyo Monorail to Hamamatsucho Station and change trains to the JR Yamanote line that goes in the direction of Shibuya. Get off at Shinjuku Station. It takes about a five minute walk from the West exit of Shinjuku Station to the hotel.

By bus

There is no official shuttle bus between the airports/Shinjuku station and the venue. However, there is Airport Limousine Bus paid service available to/from Haneda and Narita Airports. Drop off is at the hotel entrance.

By taxi

Time required is approximately 45-60 minutes from Haneda airport. Fare to be around JPY12,000 yen.
* The fare and travel time may differ depending on the traffic.

From Narita airport the fare is around JPY 25,000 (230 USD).